Office Manager / Bookkeeper - Bures , Sudbury, Suffolk. REF JF1863

Experienced Office Manager /Bookkeeper required for company supplying temporary infrastructure for events, festivals, films and TV, located in Mount Bures  approx 7 miles south of Sudbury.

This position can be full or part time with a minimum of 20 hours worked a week. For full time hours this can be hybrid with a minimum of 3 full days worked in the office.  A 12 month maternity cover contract would be considered too.

The successful person will be reliable, friendly and work well with others.  There will be times when the new staff member will be working alone.

This role is pivotal in ensuring the smooth day to day operations of the office and the bookkeeping functions.

The Position:

Bookkeeping & Finance

• Sales and Purchase Ledger
• Credit control
• Managing customer and supplier accounts- keeping them updated and accurate
• Bank reconciliations
• Processing employee and subcontractor expenses
• General cash flow management
• VAT returns
• Assisting and liaising with external Financial and Management Accountant
• Payroll

• Take overall control of office management
• Being the initial point of contact for employees, customers, suppliers and visitors
• Answering telephone calls and dealing with emails
• Maintaining office stationery stock levels
• Day to day diary management
• Responsible for travel and accommodation arrangements for employees and subcontractors
• Keeping accurate training records and arranging refresher courses
• Completion of site accreditation and H & S documentation: RAMS, COSSH, H&S Policy etc
• Business, Fleet and Plant insurance
• Managing equipment hires with external hire companies
• Managing Fleet insurance, tax, ULEZ, dart charges etc
• Dealing with post
• Ordering uniforms and PPE when required
• Arranging staff and subcontractor social events - end of year/Christmas

Working alongside HR specialists to assist with:

• Recruitment
• Onboarding - job offer letters, etc
• Ensuring company policies and procedures are kept up to date to ensure compliance
• Attending external HR webinars
• Other ad-hoc duties to ensure smooth running of the business

• Minimum AAT level 2 or QBE
• A strong background in bookkeeping
• Excellent IT skills
• Experience  using XERO accounting software
• Be proactive and highly organised with a high attention to detail
• Possess excellent communication skills
• Be able to build good relationships with colleagues and stakeholders
• Demonstrate resilience, common sense and be able to solve problems
• Proficiency in MS Office software
• Be friendly, personable with a great sense of humour

• A competitive rate of pay
• An excellent, friendly, relaxed work environment within a family run business
• Flexibility
• Pension
• Generous annual leave allowance